Terms & policies

A non-refundable deposit of $50 per person is required at the time of booking to secure your place.

Retreat and accommodation bookings are made at the same time.

The remaining balance (including your chosen cabin accommodation) is to be paid in two instalments:

Second payment: 50% of the remaining balance due by 4th September 2026

Final payment: Remaining balance due by 2nd October 2026

Full payment must be received prior to the retreat.

The $50 deposit is non-refundable.

You are welcome to transfer your place to another person, subject to approval.

Accommodation is booked at the same time as your retreat place and is cabins only.

Cabin check out is 10am on Sunday.

The retreat will continue in the Club Room until the afternoon.

There will be a survey sent with regards to allergies and medical conditions.

Please advise of any allergies or medical conditions at the time of booking or at the survey.

By attending, you acknowledge and accept any personal risks associated with workshop activities.

Please bring the following:

Toiletries

Sewing machine

Basic sewing tools

Power boards and charging cables and devices

Warm clothing

Alcohol if desired

All belongings left in the Club Room are at your own risk.

The retreat concludes at 4pm on Sunday.

The Club Room must be cleared by 5pm on Sunday.

This retreat is designed to be a relaxed and welcoming weekend.

Please be mindful and respectful of others, staff, and the space we’re sharing.

Alcohol may be enjoyed responsibly.

Please keep noise to a respectful level, particularly in the evenings.

Smoking is permitted in designated areas only.

Any breakages or damage to property may be charged to the responsible guest.

Maximum of 12 attendees.

Minimum of 8 attendees required for the retreat to proceed.

If minimum numbers are not met, the retreat may be cancelled and all payments refunded in full.

After booking, you will receive a short digital survey to help us plan and organise the weekend.

You will also be invited to join a private Facebook group, where updates and information will be shared in the lead up to the retreat.

Additional details will be shared through this group, so please keep an eye on it for updates and important information.

If the retreat does not proceed, all attendees will be notified, and a full refund will be provided.

The organiser is not responsible for any additional costs incurred.

Photos and videos may be taken during the retreat and may be used by On the Hill Crafts for future marketing, including on our website, social media pages and promotional material.

Please let us know before the retreat if you would prefer not to be photographed or included in any promotional content. We will make every reasonable effort to respect your request.

Workshop fees for all Bag Making Retreats do not include the cost of patterns. Each attendee is required to have their own copy of the required patterns prior to the retreat.

We know many in the bag making community already own patterns, and that’s absolutely fine. At the same time, we place a strong emphasis on respecting the work that goes into creating these designs. Patterns are a key part of a designer’s livelihood and supporting them helps keep this creative community thriving.

For this reason, sharing, copying or distributing patterns between attendees is not permitted.

Proof of Purchase for each required pattern is requested at (or before) the time of the second payment. This can be a screenshot of your digital order or a copy of your receipt or invoice.

Your Proof of Purchase should clearly show:

The pattern name

Confirmation that it has been paid for

Your name or email address

By booking, you agree to these Terms & Conditions.